Sum up of field visit to Serbia

Sum up of field visit to Serbia

From 14-18 March WUS Austria has visited the Serbian partners within the frame of the WP for quality monitoring. The visit was also used for a meeting with partners from BiH and Montenegro on 15 March, where we discussed the set-of the individual iDEAlabs and their past, current and future challenges in implementation and operation. The following conclusions were core to our discussions:

- It was challenging for almost all labs (due to different reasons) to find adequate space at the university; the project teams at individual institutions have found different solutions for that (e.g. fight bitterly for space at all fronts, integrate it into an existing center, divide it into for iDEAlab spaces at four different faculties).

- Most of the labs are operational at this point – some for a few months, some have started to run only recently. At University Novi Sad space could recently and finally be found, it is currently being renovated and will be ready to operate by May.

- In most cases the project iDEAlab coordinators at the institutions are currently also in charge of the iDEAlab space. However, in most cases it still needs to be decided who runs/supervises the iDEAlabs after the end of the project. What kind of the legal status will iDEAlab have after the project ends?

- Also, the labs have some strategic decisions ahead of them: after elaborating some basic strategic framework for operating the labs they now need to work out the details: what is the set-up of the team (see above) and the competences of individual team members? What service will we provide in the short-term (one year), mid-term and long-term? What tasks are included in running the lab (maintenance of equipment, scheduling the using of space, PR/marketing, networking inside and outside the institution etc.)? what costs (variable and fixed) are linked to the running the lab (short-term, long-term) and to the concrete services and tasks? Which costs can/could be covered, what options do we have for external funding (any incomes that can be generates, sponsors etc?)? what is the legal framework for cooperation (signing of agreements e.g. with partners’ from industry, Intellectual property rights etc.)?

- Possible extension of the project for 6 months was also discussed, as some of the planned activities were postponed due to delay in work plan as a consequence of space problems, and all present partners agreed to ask EACEA for extension in order to be able to fulfill all activities in the best manner.

- Next project meeting that all project partners should attend is planned for September 2016. A project meeting will precede the Regional practitioners’ conference, organized by UNS, that will be established as an annual conference and show room for realized cases in the region with the aim to become a platform for knowledge exchange and networking for practitioners and companies from the region. More about conference could be found here: and also, you can find attached conference brochure. Detailed information about planned events in September will be sent soon.

At the end, we had more questions than answers, which seems like a good start to prepare the labs for a time where they will be independent of the project, even it is still some way to go.

Whilst the iDEAlabs follow-up on the conclusions of these discussions, we would like to arrange a skype call with the other EU partners in order to provide you with a better insight into the details of the visit and some immanent questions which you may help to answer, e.g. with regards to IPR. By the end of March, we will send a doodle-list to determine a suitable date for the skype call.

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